Community Action Plan Leaders

Community Action Plan Leaders will lead a bold collaborative process to design and create Community Action Plans (CAPs) to improve community engagement in strategically planning, implementing, monitoring and celebrating Reef resilience actions. Applicants will be notified of the outcome by the end of May 2020.

We're also looking for an Engagement Coordinator to support a new Cairns-Port Douglas Reef Restoration Hub. The role is the central connection point across a range of partners with interests in Reef restoration activities, helping to operationalise collaborative approaches to design and deliver impactful activities.

#Grant Round FAQ's

Is GBRF expecting one organisation to facilitate development of the Community Action Plans for all the regions? Timeline?

GBRF is seeking Community Action Plan Leader applicants with demonstrated experience, knowledge and networks in the area where they propose the Community Action Plan. An organisation may apply to deliver CAPs in multiple regions, but would need to demonstrate their alignment with the criteria for each area and submit separate applications for each area.

Has anything changed regarding the work, associated grant funding and timeline in light of the COVID-19 situation?

We understand that current business and social environments are rapidly changing in response to COVID-19. GBRF will work with our partners to shift timeframes if and when this is identified as a genuine need to support our partners and their communities to adapt to changing circumstances.

Through this time of uncertainty, we are striving to maintain momentum and funding opportunities for the benefit of the Reef, communities and those working in the sector.

The Community Action Plans propose a timeframe for delivery that we appreciate will be impacted by COVID-19. This is our current proposed approach in regards to time frames:

- At this point, the closing date for applications is proposed to remain the same, 9 April 2020. We acknowledge that the situation is dynamic and we will be considering feedback from applicants regarding any timing challenge considerations with meeting the proposed closing date on an ongoing basis. The assessment criteria is focussed on organisational experience and capacity, project rationale and value for money. As such, we feel applicants can still submit assessable proposals, acknowledging timeframe considerations for delivery will be important but can be considered separately.

- Portions of the collaborative design workshops and capacity building initiatives were already planned for online delivery. We are now proposing to completely shift this phase online (June - August). This and many of the information gathering initiatives are activities that we feel can continue with most of us working remotely. The opportunity to work together through the collaborative design approach to build a plan for next steps will be challenging, but timely. We are working to build a process and online tools to support this approach and see it as a chance for us all to learn about new ways to collaborate digitally.

- We anticipate that the largest potential impact for timing will be the proposed workshops (July-Dec 2020). Through the collaborative design process, we will work with successful applicants to consider other ways to adapt activities (eg. shifting to digital platforms or other ways to engage) and timeframes (eg postponing workshop delivery) as required. We feel this approach allows us all to make decisions as information becomes available.

- The timing of the workshops may change the timeline for finalising plans, submitting proposals for grant funding and public launch activities.

We encourage applicants to submit their applications. We will work closely with successful applicants to progress the work in a way that follows best practice.

Due to COVID-19 impacts, is there any opportunity to extend the due date by a week to compensate for this unforeseen crisis?

We appreciate that COVID-19 has resulted in a number of implications for organisational operations and staff time requirements. GBRF will keep regularly monitoring feedback and inquiries from potential applicants and if there seems to be a critical need for a time extension due to impacts on organisational capacity, then we will review the closing date.

Are these roles remunerated?

Yes. Applications can include wages for project delivery staff (including time for collaborative design). There is an expense item ‘Staff - project management’ in the Application Form section 2.3 Project Costs where you can indicate the estimated budget for the remuneration of staff.

Are the costs for actually running the community action plan workshops to be included in the application?

Yes, the costs included in your application budget should include delivering all of the activities It may be useful to review the section - Role of Community Action Plan Leaders in the Grant Guidelines.

This should consider potential costs such as:

- Staff member time to actively contribute to the collaborative design process (we are suggesting 3-5 days of time commitment); undertake partnership consultations and coordination; collecting background information to inform the planning process; plan, coordinate the workshop; synthesizing information; deliver on monitoring, evaluation and reporting

- Workshop costs (e.g.venue hire, catering)

- Costs for delivering a youth forum (e.g. external facilitator or support if required)

- Communications (e.g. hosting the CAP in an accessible format, costs to share the CAP with the wider community)

Applicant budgets do not need to include the following items (they will be funded directly by GBRF):

- Costs for the Open Standards facilitator

- Travel for your nominated representative to attend the face-to-face collaborative design workshop

In some NRMs there are clear differences in priorities in different locations. Each of these locations would benefit from their own plan. Is this possible?

We appreciate that the size and diversity of NRM regions may result in multiple unique areas within in NRM. The geographic scale and scope were made flexible for applicants to identify the best fit and key needs for their application rationale. This could include the development of two plans for a region within a single application if there was a clear rationale for separating the planning process between the two areas – up to a maximum of $55k. There is not a limit on the number of applications from a single organisation nor on the number of plans funded in a region, but there has been a funding cap of $310,000 across the grant round. GBRF is ideally looking to fund a project in each region, so this budget limitation should be considered when considering submitting multiple applications.

Are travel costs for community members to participate, eligible costs?

Yes. Travel costs for active participation of key representatives for the workshop and preparation activities are eligible expenses. There is a column in the budget section to provide further information on the details of these costs.

How many community action planning workshops can be held in a region?

There is no restriction on workshop numbers, but there may be limitations on in-person co-facilitation support with the Open Standards facilitator. GBRF has currently budgeted on-site facilitation support for one 2 day CAP workshop in each region, with ongoing mentoring support for information synthesis, plan development and communication. We will review this level of support based on proposed projects and also address it with successful CAP leaders in the collaborative design process.

We want to ensure quality broad engagement, including Indigenous engagement but are concerned about being able to reach a wide audience across our NRM region with the funds available. How should we consider this for our application?

Applicants should propose their recommendation for the geographic scope and focus of the CAP based on the grant criteria and within the scope of available funding.

GBRF is looking for proposals that support inclusive representation and quality engagement in the CAP process to address key needs/opportunities that strengthen community Reef protection outcomes. We encourage active participation and consultation with Traditional Owners and a diverse range of other community partners (including but not limited to community, science, management and business partners) relevant to the proposed geographic area of coverage and the topics of focus.

The GBRF notes that there are multiple Reef management and community engagement processes ongoing. This grant offers a chance for applicants to propose the scope for a collaborative planning process that builds on these efforts wherever feasible and accelerates the impact of local community actions for the GBR World Heritage Area in the proposed area.

To confirm, the budget for delivery of the CAP does not need to include the cost of the facilitator (this is funded by GBRF?).

GBRF have proposed a shared facilitation model for the workshops with a representative from the applicant organisation working with the Open Standards facilitator. The applicant budget should include the cost for your organisational representative to help facilitate the workshop activities. The costs of the Open Standards facilitator will be covered by GBRF.

How many workshops per CAP will the facilitator be contracted to attend?

GBRF has currently proposed a model of shared facilitation, with support from the Open Standards facilitator for one 2-day workshop in each region to provide expertise in this method and approach. If additional workshops in an area are proposed, we will negotiate opportunities for further support with successful applicants to ensure there is successful delivery of workshop activities.

Is the facilitator contracted to co-deliver the youth engagement session?

How the youth workshop is designed to contribute to the CAP process is up to the applicant.

The applicant could propose a separate youth session that contributes information to the broader CAP process (this would need to be led by the Applicant or a suitable partner) or propose a youth session that is more integrated with the broader community workshop.

There will be an opportunity to refine details of the approach through the collaborative design process.

Is it expected that full project scope for critical projects is delivered as part of this contract? E.g. should the budget include identifying projects for seed funding?

Application budgets should include resourcing for time to deliver all of the proposed activities, including considerations around activities such as planning the workshops, synthesising information, and developing the list of priority projects. Successful applicants will have opportunities for some mentoring and advice through the Open Standards facilitator during these processes.

Is funding in this proposal expected to go towards the CAP launch or are they launched by GBRF collectively?

If you foresee costs with your proposed CAP launch and communications, relevant costs should be included within the application budget. GBRF will also plan to provide media support for CAP launches.

Is the $500,000 in the 5-year workplan for projects per region or across all regions?

The $500,000 in the 2019/20 workplan includes citizen science data integration work and Community Action Plans across all regions. There is an additional $500,000 committed to integrated decision making, including supporting actions identified through the Community Action Plans until June 2024. ​The Community Action Plans will also assist in the development of future investments including $1.5m for Local Action Grants, $1.8m for Citizen Science Grants and $530,000 for capacity building activities to support leaders in the community.

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